Administrative Services Clerk


What we need

In every company, there is that group of people who are behind the scenes but are at the heart and soul of providing world-class support. The TCDRS Administrative Services department is that group for TCDRS! Currently, we are looking for an organized, detailed-oriented, friendly, service-focused individual to join this team as the Administrative Services Clerk. The job duties are varied, but include processing incoming and outgoing mail and shipments, managing office supplies, coordinating repairs of office equipment, and other duties and special projects as needed.

Due to the nature of this job, this position is 100% in office.


What you’ll do

  • Deliver incoming and internal mail, pick up and process outgoing mail, print and process fulfillment letters for mailing, and process outgoing packages for pickup

  • Run and maintain leased mail and printing/copying equipment including minor adjustments, ordering and changing needed supplies, and calling for services as required

  • Stock and order kitchen supplies including coffee, cold beverages, cups, plates, paper towels, utensils and first aid items.

  • Manage, stock and order mailroom inventories of office supplies, letterhead, envelopes, forms, posters and brochures. Stock departments with copy paper, letterhead, envelopes, forms and brochures

  • Serve as the primary back-up for the receptionist during breaks, lunches, vacations, appointments and sick days. Open and/or close the office as needed

  • Assemble retirement, disability and field services packets for use by other departments. Coordinate with vendors for equipment repairs, deliveries, etc.

  • Verify incoming orders of beverages, office supplies and other deliveries. Check out and check in laptops, projectors and hot spots. Audit resources to ensure prompt return

  • Maintain various departmental spreadsheets and logs including fulfillment, postage meter, forms, stationary stock, and mailroom and kitchen stock

  • Other duties and special projects as needed


What you should have

  • Attention to detail

  • Highly organized

  • Customer-service attitude

  • Ability to multitask and shift priorities

  • High school diploma

  • Experience with Microsoft Office

  • Must be able to lift 40 lbs. from floor to countertop


What you’ll get

TCDRS offers competitive salary, excellent benefits and a dynamic work environment in Austin, Texas. This is not just a job, but a chance to help thousands of Texans plan for the future.



Apply Now

If this sounds like you, submit your resume to jobs@ tcdrs.org. Please refer to the job title in the subject line of your email.