TCDRS Reporting

Payroll reporting is one of the most important duties you perform as a TCDRS payroll administrator. To file payroll reports with TCDRS, you will need to send us your payroll data and your payment.

Easy Online Reporting

You can securely transmit your payroll data file as a text file (.txt) through this website.

After signing in, look for the “Payroll & Contributions” link in the Manage section of the left menu. If the link is not available, then you do not have the necessary access rights. Contact your Security Administrator to learn more about access rights.

Reporting and Payment Due Dates

Getting your payroll report and payment to TCDRS on time is very important. By law, we are required to charge late penalties and interest for payments we receive after the deadline if you do not have an approved extension.

Your payroll report and payment are due on the 15th of the following month. For example, your January report and payment are due on Feb. 15. If the 15th happens to fall on a legal holiday or on a weekend, your payroll report and payment are due the first business day after the 15th.

2019 Payroll Report and Payment Due Dates:

Report Month Due Date
December 2018 Jan. 15, 2019
January 2019 Feb. 15, 2019
February 2019 March 15, 2019
March 2019 April 15, 2019
April 2019 May 15, 2019
May 2019 June 17, 2019
June 2019 July 15, 2019
July 2019 Aug. 15, 2019
August 2019 Sept. 16, 2019
September 2019 Oct. 15, 2019
October 2019 Nov. 15, 2019
November 2019 Dec. 16, 2019
December 2019 Jan. 15, 2020

You can also download the payroll report and payment due dates in a printable format: 2019 Payroll Report and Payment Due Dates

Correcting Errors

An uncorrected reporting error could cost your organization additional money, so it’s important that you take steps to correct any errors as soon as possible. 

An error in reporting occurs when you overstate or understate an enrolled employee’s deposits. An error can also occur when an employee was not enrolled in TCDRS, but should have been. To correct an error, an adjustment to your prior payroll report must be submitted to TCDRS online. 

Helpful instructions provide more details about the process. If you have any questions, please contact Employer Services as 800-651-3848.

Additional Reporting Help

Your system may use individual salaries to automatically calculate the employer matching and Group Term Life contribution rates. However, if you need to calculate your employer contribution rate manually, you can use the formulas below.

To calculate employer matching:

Employee Deposit ÷ Employee Deposit Rate × Employer Contribution Rate

To calculate Group Term Life premiums:

Employee Deposit ÷ Employee Deposit Rate × Group Term Life Contribution Rate

By law we are required to charge employers $500 plus interest on past-due reports and amounts. Interest is charged at an annual rate of 12%, calculated daily from the original due date until TCDRS receives the report and the funds.

We understand that sometimes circumstances beyond your control may cause a delay in your reporting and payment. To ask for an extension, please complete the Request for Filing Extension (TCDRS-94). It must arrive in our offices by the regular due date. Please fax the request to TCDRS at (512) 328-8887, Attention: Employer Plan Management.


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Handbook for Administrators 2019


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